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Parsons Corporation Office Management/Staff Officer in Aiea, Hawaii

Minimum Clearance Required to Start:

Top Secret SCI

Job Description:

You are a practical realist - just who we need to get the job done

You know when to draw the line before a job bogs down in the quest for perfection. You have the intuition and the confidence to assess what works and what doesn't. You're a realist focused on quality without the sacrifice of productivity - a valuable person who knows when it's time to move on - and that time is when all criteria have been met. We would like to meet you!

Independently perform a wide range of functions and tasks, which require proficiency in developing, explaining and implementing office business processes. The skill of problem identification, analysis, and resolution is central to the effective conduct activities as is the ability to work from a corporate perspective.

Duties may include:

  • General duties required to support the AOO Office include, but are not limited to:

  • Provide general and specialized administrative support to The Client. Develop relevant and time sensitive information/data and then communicate to USPACOM, its subcomponents, the NST and greater The Client in a timely and appropriate manner.

  • Provide the following administrative duties listed (scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with The Client and USPACOM standards; prepares and distributes briefing and read ahead materials; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves), but would be less than 40% of their time.

  • The Contractor shall directly support the PACOM NST (AOO) in coordinating internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.

  • The Contractor shall manage, update, and revise visitor program standard operating procedures (SOPs), Operating Instructions (OIs), and processes accordingly.

  • The Contractor shall work collaboratively with site mission partners, their visitor program managers, and the site Distinguished Visitor Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools.

  • Serve as central administrative Point of Contact (POC) and coordinates administrative activities ensuring schedules and outcomes are achieved.

  • Able to extract and synthesize complex information to prepare briefings, read ahead, and other materials as needed.

We need people who perform well when every moment counts

The heroes of a situation are the ones who can meet high pressure with high focus, high determination, and high productivity. If that's you, you're in high demand in our inclusive organization where our valued, diverse staff broadens our ability to find smart solutions.

Skills and Experience:

Required:

  • Possess a Bachelor's Degree or higher in business or management related field or possess at least 7 years of relevant experience in lieu of a Bachelor's Degree.

  • Possess at least 7 years of relevant experience.

  • Demonstrated experience with Microsoft Office Applications to independently develop materials.

  • Demonstrated experience with briefing management, project management, strategic planning, organizational skills, and resource management.

Desired:

  • Demonstrated experience performing general staff officer duties with general supervision.

  • Demonstrated experience in gathering and analyzing information, assess customer needs, organizing and implementing studies, and provide recommendations to address the functional needs of the organization.

If exceeding expectations drive your success, we're a match

Giving your all can take thinking on your feet, imagination, and empathy. We never get tired of going that extra mile when it comes to exceeding customer expectations. If you feel the same, you'll thrive here, inspired by like-minded colleague. Your colleagues here will come from diverse backgrounds, and we welcome all, knowing that the perspectives diversity brings make us smarter and better.

Must be able to obtain, maintain and/or currently possess a security clearance.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+. All qualified applicants will receive consideration for employment without regard to an individual’s race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by all applicable laws.

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