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Parsons Corporation Executive Assistant Team Lead in Colorado Springs, Colorado

Minimum Clearance Required to Start:

Not Applicable/None

Job Description:

Parsons has emerged as a leader in the development of cutting-edge solutions for the Department of Defense and Intelligence Community. Our tremendous success can be attributed to our people and our priorities. We hire the best, we make them a priority and we never lose focus on the mission. It's why we're here. We have built this cultural legacy by working closely with analysts and operators to understand their needs and delivering meaningful value through innovative, cost effective and intuitive software solutions.

Our Space Operations Directorate is passionate about making America the undisputed leader in Space because we understand that ensuring our nation's security for future generations depends on it. Parsons provides stellar operational support to many of our key mission partners. Are you an experienced Executive Assistant? Do you want to be part of a team that is helping the government solve major national security challenges in the space domain? We need your help.

Our team is looking for experienced Executive Assistants who will support a United States Space Force organization to support the standup/operations of a cyberspace defense unit and help to define the transformation of Cyberspace Operations in USSF. This organization requires contract support in the form of executive-level support to operate/manage all unit programs (i.e. business rules, collaboration, taskings, executive correspondence, etc.). Additionally, this person could inform and manage personnel, manpower, unit readiness, financial, and by-law programs and would be the contractor Team Lead for a group of executive assistants supporting this effort.

Job Duties

  • Serves as an executive advisor on unit manpower/personnel, financial, readiness, and business operations programs and initiatives within the unit

  • Manages unit resources for executive support, services and activities

  • Manages business rules and workflows/correspondence

  • Manages team of executive assistants supporting this customer

  • Prepares reports & related correspondence in accordance w/ USAF/USSF regulations

  • Develops and oversees meeting agendas

  • Provides program management support

  • Organizes conferences & events (remote or on-site/in-person)

  • Acts as a direct liaison for Command staff

  • Liaises with outside agencies to include the Mission Support Group, Operations Group, Wing Staff and HHQs

  • Analyzes special projects and action times to provide administrative support to staff

  • Reviews all materials submitted for projects is related and procedures are met

  • Creates new administrative policies and procedures for the unit

  • Manages unit training programs involving unit business practices

  • Prepares and delivers presentations such as briefings, training sessions, and consultations with service Commander(s), other staff agencies and functional areas to secure cooperation, resolve controversial matters and convey information

  • Participates in special studies and projects relating to planning, coordinating, and analyzing the effectiveness/efficiency of the unit

  • Collaboration:

  • Oversees collaboration and workflow/tasking software/processes

  • Acts as unit's SharePoint administrator; manages unit's KM requirements

  • Research office automation tools, read vendor manuals and applies techniques to developing new approaches pertaining to administrative practices and clerical procedures for processing and routing of correspondence

  • Manpower/Personnel:

  • Tracks and ensures completion/quality of military/civilian appraisals, awards, and decorations of all personnel in a timely manner

  • Assists in managing the unit recognition program

  • Tracks inbound/outbound of Command personnel and manages duty rosters

  • Manages in-processing and out-processing activities

  • Assists in managing the sponsor program

  • Acts as the point of contact for all newly assigned personnel

  • Schedules new personnel initial training/orientation requirements

  • Monitors family care program on all unit members (as required)

  • Reviews action papers for style, composition, and grammar accuracy

  • Prepares travel orders for assigned personnel

  • Manages Leave Web & other duty status programs

  • Assists in overseeing the unit fitness program

  • Health Programs Monitor - Schedules unit personnel's annual dental appointments, monitors IMR sites for trends on personnel that could interfere with unit mission requirements

  • Defense Travel System (DTS) administrator

  • Monitors and maintains Unit/Deployment Manning Documents (UMD/DMDs)

  • Maintains manpower documents

  • Coordinates UMD changes such as functional account codes, Air Force Specialty Codes etc.

  • Reconciles Unit Manning Documents with position control roster and identifies mismatches

  • Ensures changes and corrections are made in the Manpower Programming and Execution System (MPES)

  • Analyzes manpower documents for accuracy and ensures that products are distributed to customers

  • Manages calendars, meetings, read ahead material; attendees for assigned leaders

  • Other duties as required

Required Skills

  • Bachelor's degree and minimum 10 years of professional experience with at least 3 years of experience in an executive assistant role

  • Superb interpersonal and communications skills; excels at establishing and maintaining effective work relationships with team members

  • Willingness to accept and embrace change in a dynamic, fast-paced environment

  • Demonstrated ability in exercising tact, diplomacy, ingenuity, good judgment and professionalism

  • Exceptional attention to detail, the ability to research and gather data, strong analytical and negotiation skills are required

  • Ability to multi-task and prioritize work effectively

  • Great work ethic accompanied by a get-it-done attitude. A knack for problem solving and enjoys helping others. Demonstrated ability to work collaboratively. Ability to maintain strict confidentiality

  • Proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, database software, and presentation/graphics software

  • Must be a US Citizen

  • Ability to obtain a Secret security clearance

The anticipated annualized full time target compensation (median) for this position is: $125,000.00.Benefits for this position include: medical, dental, vision, paid time off and 401K.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+. All qualified applicants will receive consideration for employment without regard to an individual’s race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by all applicable laws.

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