Parsons Corporation Document Controller - Saudi National in Jizan, Saudi Arabia
Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to supports the Construction Department with a particular emphasis in providing administrative support, improving system files and electronic document controlling process. Provide administrative and secretarial support to ensure effective Construction Department operations.
What You'll Be Doing:
Working on the Contracts Department document control system using the established CTS software and hard copy of archiving system for multiple projects.
In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments.
Carrying out and generating electronic document control procedures, numbering, archiving and retrieving.
Establishing and maintaining strong electronic document control system for multiple projects.
Handling electronic document records using different software.
Plan, organize and implement system for efficient document processing of all communications, contractor documents, design documents or other internal or external documents.
Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time.
Record keeping of received and sent letters to the various consultants and other contractors.
Maintain proper records for all documents whether inside or outside the RC.
Remove superseded drawings / technical data, and replace with more current data from the site team.
Type correspondence, reports official letter as required by the Contracts Department using both MS word and computerized word-processing/spread sheet systems.
Perform administrative liaison functions between other Departments and the Contracts Dept. & Sections Heads.
Proof data and typewritten reports; checks for correct format, spelling, and punctuation.
Photocopy documents and make distribution as required per the Royal Commission standard procedures.
Attend to telephone calls as required.
What Required Skills You'll Bring:
Bachelor’s Degree in Business Administration, IT or related field with 3 years of document control and admin support experience.
The ability to communicate effectively in spoken and written English Language is essential.
Specific technical qualifications for the requisitioned position are identified below:
The candidate must have sound experience in using computer software.
Extensive knowledge of document control database systems.
Excellent management, communication, organization and interpersonal skills.
Minimum Clearance Required to Start:
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.