Job Information
Parsons Corporation Senior Administrative Assistant in Pasadena, California
In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.
Job Description:
Opportunity :
Our Parsons Pasadena office is now hiring for an experienced Senior Administrative Assistant to provide support for various transportation projects in the greater Los Angeles region. This is a part-time role based out of the Pasadena office.
Responsibilities :
Directs and guides the administrative activities for all functions within an assigned office.
Functions may include, but are not limited to: accounting, facilities, human resources, and/or administrative support services. Specific location will determine activity of emphasis.
This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives.
Experience in coordinating and administering a variety of activities enable the incumbent to relieve the manager of most day-to-day details.
May provide guidance to lower-level administrative support personnel.
Specific Responsibilities :
Relieves manager of administrative tasks to keep the office running smoothly. Understands priorities within the office and helps ensure that they are met.
Will handle and process expense reimbursements for field employees
Process Invoicing - manual invoices for Caltrans projects
Create Subconsultant Agreements
Create Task Order Supplemental Agreement
Prepare Cost Proposals documents.
Establishes office guidelines and procedures; anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action.
Keeps current on all Company policies and procedures, interpreting and administering same.
May represent the office by attendance at meetings with the client or others.
Keeps manager informed of all pertinent action/pending action.
Employees in Unit/Project External Contacts - Clients; Suppliers; Government Agencies
Requirements :
Bachelors degree in Business (or equivalent experience) and typically 5+ years of experience in an administrative capacity (preferably in the assigned area of specialty), including typically 3 years or more lead/supervisory experience.
Skills / Competencies :
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Ability to analyze and revise operating practices to improve efficiency.
Detail oriented and comfortable working in a fast-paced office environment and exceptional oral and written communication skills
Superior organization skills and dedication to completing projects in a timely manner
Minimum Clearance Required to Start:
Not Applicable/None
This position is part of our Critical Infrastructure team.
For more than 75 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see new possibilities.
Salary Range:
$29.42 - $51.49
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company’s core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.