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Parsons Corporation Program Invoicing Specialist in Syracuse, New York

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Parsons is looking for a talented Program Invoicing Specialist to join our team!

What You Will Be Doing With US:

  • Coordinate and manage the monthly invoice process for various contract types (e.g., fixed fee, time and materials, etc.)

  • Establish communication tools and methods with multiple Project Managers, Billing Coordinators, and Financial Specialists to prepare, review distribute, revise, coordinates approval process, and finalize invoices for all contract types

  • Ensure monthly invoices are submitted to client by a preestablished due date

  • Work with project staff to ensure that bills are processed as quickly as possible, following up on needed approvals to finalize bills

  • Establish Excel based invoices and labor reports in client prescribed formats (these invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information)

  • Perform quality control reviews to ensure invoices and related coordinating spreadsheet packages are consistent across the program and meet client contract requirements and expectations. This includes a detailed review of invoice backup to ensure receipts are available for each billed expense, obtaining any that are missing, reviewing billed expenses to ensure consistency with contract billing requirements.

  • Establish procedures, routines, and related documentation regarding billing and contract maintenance

  • Troubleshoot billing errors, reconciling differences between billed and cost amounts

  • Perform quality control reviews for new project proposals and amendments for existing projects to ensure consistency with contract requirements

  • Prepare quarterly and annual employment reports

  • Train and/or mentor to other team members as needed.

  • Perform other responsibilities associated with this position as may be appropriate

What We Need from You:

  • US Citizenship with the ability to obtain clearance

  • Associate's or equivalent degree in ACCOUNTING (or equivalent)

  • 6+ years of related experience

  • 3+ years of Billing experience

  • Understanding of the budget and client invoicing process, as well as comprehensive knowledge of MS Excel and Adobe Acrobat Pro

  • Demonstrate strategic and critical thinking problem solving skills

  • Proven written and oral communication, organizational, and interpersonal skills are required, as well as a thorough knowledge of contract provisions regarding client invoicing and payment processes

  • Affinity for detail, accuracy, completeness when conducting quality control checks

  • Self-motivated and disciplined character traits to maintain invoicing schedule

Minimum Clearance Required to Start:

Not Applicable/None

This position is part of our Critical Infrastructure team.

For more than 75 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see new possibilities.

Salary Range:

$24.18 - $42.31

The position may require a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief as required by customer requirements and some cases federal, state, provincial or local mandates.

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company’s core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!About Us

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

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